RMNJ is registered as a Data Controller with the Information Commissioners Office. We will use the information that you give us to provide you with legal services, as per your instructions. We will keep your information confidential and will only use it for the purpose(s) for which it was provided or as is permitted in law (i.e. for dealing with complaints or regulatory investigations).
We may be required to share some or all of that information with the Legal Aid Agency and / or with our quality assurance auditors.
We may need to share some or all of your information with quality assurance auditors for the purposes of their assessment of whether we are adhering to quality standards. Any examination will be strictly controlled and will be shared for the sole purpose of ensuring that our handling of your matter meets the requirements of the quality standard. Please let us know if you are happy for us to share that information.
We may wish to contact you in the future about our other services. Please let us know if you are happy to receive that information.
We may have to share some or all of your information with other third parties. This may include barristers; experts; and others who we need to instruct to assist us with your matter, the Legal Ombudsman (if you complain about our services) and the Solicitors Regulation Authority (the statutory body that regulates solicitors). In doing so we will always take care to ensure that your information remains confidential and safe. We will liaise with you during your case about which experts, barristers and other third parties we instruct on your behalf. Further details are set out in our Terms and Conditions.
You have rights under the General Data Protection Regulation and these include the right to be informed what information we hold about you (though obviously it is likely that you will have provided with such information as we hold). If you believe that the information we hold is wrong or out of date, please let us know and we will update it.
We will only hold your information for as necessary to provide you with legal services and then for only as long as we are required either contractually or under our regulatory obligations in common with other Solicitors. This will not be more than six years after the end of your case / matter. After this time, we will confidentially destroy all information that we hold about you (please see our terms and conditions which set out our procedures relating to storage and retrieval) other than your name, address and date of birth which we will be obliged to continue to hold for the purposes of ensuring that we never act for another client where doing so would conflict with our obligations of confidentiality to you.